Premiere to Shade
Handoff Guide

Make sure all your sequences are finalized and named clearly before creating proxies. Rename any sequences with generic names now — Kevin will be navigating these by name.

In the Project panel, select only the clips that are used in the sequences you're handing to Kevin. You can right-click a sequence → Select in Project to highlight the relevant clips automatically.

With clips selected, right-click → Proxy → Create Proxies. A dialog will appear.

When Media Encoder finishes, return to Premiere. In the Program Monitor, click the wrench icon → enable Toggle Proxies button. Click it to confirm your timeline switches to proxy media. You should notice the resolution drop slightly — that's correct. Toggle it back to full res when you're done confirming.

Go to File → Project Manager. This is Premiere's tool for packaging and consolidating projects.

In the Project Manager dialog, you'll see all your sequences listed. Uncheck everything except the Bosley sequences you're handing off. This is the most important step — it determines what media gets included.

Set these options in the dialog:

Click Browse and create a new folder called Bosley_Consolidated on your local drive. This will be the folder you upload to Shade. Click OK to run the consolidation — Premiere will copy everything into that folder.

Project Manager copies original media, not proxies. Manually copy your Bosley_Proxies folder from Phase 1 into the Bosley_Consolidated folder. Keep them in a clearly named subfolder so they're easy to find.

Open the new .prproj file inside Bosley_Consolidated. Premiere may show offline media or unlinked proxies. Right-click any offline clip → Link Media → navigate to the consolidated folder to relink. Once one clip relinks, Premiere will usually find the rest automatically. Confirm the proxy toggle still works before moving on.

Go to app.shade.inc or open the desktop app. Navigate to the EyeClap + NEEBA drive → Bosley folder. If you haven't created the Bosley folder and subfolders yet, do that now: _ASSETS, _PROJECT, _DELIVERY.

Navigate into the _ASSETS folder. Drag and drop the media subfolder from your Bosley_Consolidated folder — the trimmed camera files and the Proxies folder. Shade recommends dragging and dropping large folders rather than using the file picker for better reliability on large uploads.

Navigate into _PROJECT. Drag and drop Bosley_Consolidated.prproj. This is the file Kevin will open directly from the mounted Shade drive — it's small and uploads in seconds.

Watch the bottom of the Shade interface — it shows upload progress and AI indexing status. Don't send Kevin the project until indexing is complete. You'll see 0 of X AI indexed tick up in the bottom left. Once done, Shade's AI search can find clips by scene, face, or transcript.

Before inviting Kevin, browse through the Bosley folder in Shade and confirm: media is in _ASSETS, project file is in _PROJECT, _DELIVERY is empty and ready. Take a screenshot of the folder structure and include it in Kevin's onboarding message so he knows where everything lives before he logs in.